1. Purpose and Authority

This policy sets out the examination regulations of the Divine Theological Training Institute (DTTI), covering internal institute examinations and the externally examined assessments administered through the Kenya National Examinations Council (KNEC), the National Industrial Training Authority (NITA) and the Curriculum Development, Assessment and Certification Council (CDACC). It applies to every candidate in every certificate, diploma and short course at all branches, and it is administered by the Registrar under the oversight of the Deputy Principal (Academic). Its purpose is to ensure that every result the Institute issues is a true, fair and verifiable measure of each student's learning.

2. Eligibility and Registration

A student is eligible to sit an examination only if they are duly registered for the course, have attended at least the required proportion of classes, and have cleared fees or hold an approved instalment plan. The Registrar's office issues an official examination card to every eligible candidate before each sitting, and no candidate is admitted to any examination room without producing the examination card and national identification. Candidates for external assessments must in addition meet the registration requirements and deadlines of KNEC, NITA or CDACC as applicable, and meet the associated external examination fees in Kenyan Shillings within the timelines set by those bodies. Late registration is the candidate's own responsibility and risk.

3. Continuous Assessment

Learning at DTTI is measured continuously, not by final papers alone. Continuous assessment tests, assignments, practical work, projects, teaching practice, field attachment and oral presentations together carry a substantial weighting, normally between thirty and forty percent of the final course grade, with the final examination carrying the balance. The exact weighting for each course is published in the course outline at the start of the term. Trainers return marked continuous assessment work with feedback before the end-of-term examination, and all assessment records are deposited with the Registrar for retention.

4. Conduct Before and During Examinations

Candidates must arrive at the examination room at least thirty minutes before the start and be seated fifteen minutes before the paper begins. Latecomers are admitted only within the first thirty minutes and receive no extra time. Only the materials specified on the question paper, such as mathematical sets or recommended texts for open-book papers, may be brought to the desk; bags, notes and unauthorised materials must be left at the front of the room. Candidates must maintain silence throughout, follow the invigilator's instructions, and stop writing immediately when instructed. A candidate who feels unwell must inform the invigilator before leaving the room, since leaving without permission ends the sitting.

5. Examination Malpractice

The Institute treats examination malpractice with utmost seriousness, both because it defrauds honest students and because external bodies cancel entire sittings where integrity fails. Malpractice includes, without limitation:

• Bringing unauthorised notes, materials or devices, including mobile phones and smart watches, into the examination room.
• Copying from another candidate or allowing one's work to be copied.
• Communication of any kind between candidates during a sitting.
• Impersonation of a candidate, or presenting another person's work or identity.
• Obtaining or attempting to obtain examination papers in advance, or assisting in examination leakage.
• Disturbing the conduct of an examination or disobeying invigilators.

Upon any suspected malpractice, the invigilator confiscates the evidence, records the incident and the candidate completes the paper under observation. Internal penalties range from cancellation of the affected paper to discontinuation from the Institute. Where the malpractice occurs in a KNEC, NITA or CDACC assessment, the matter is reported to the external body, whose regulations provide for cancellation of results and barring of candidates from future sittings for a period of years.

6. Online and Computer-Based Examinations

Where assessments are delivered through the computer laboratories or the e-learning platform, candidates log in with their own credentials at the scheduled time, and the system records their activity. Screen-monitoring or lockdown arrangements announced for a sitting must be observed. Opening unauthorised windows, using communication tools, screen-sharing or receiving remote assistance during an online assessment constitutes malpractice and attracts the same penalties as misconduct in a physical examination room.

7. Grading, Moderation and Results

All marking follows the approved marking schemes. Internal results are moderated by the Deputy Principal (Academic) before release, and courses assessed by KNEC or CDACC are further subject to external moderation in accordance with those bodies' procedures. Provisional results are published on the notice boards and e-learning platform by the Registrar, and external results are released by KNEC, NITA or CDACC through their official channels. Queries about provisional results must reach the Registrar within seven days of publication.

8. Appeals and Rechecks

A candidate may apply in writing to the Registrar for a recheck of an internal examination paper within fourteen days of release of results, enclosing the recheck fee of KES 1,000 per paper; the fee is refunded in full where the recheck materially alters the result. The recheck verifies addition, transcription and completeness of marking, and is conducted by a trainer who did not mark the original script. For KNEC, NITA and CDACC examinations, appeals and confirmation of results follow the procedure, timelines and fees prescribed by the relevant external body, and the Registrar's office assists candidates in lodging such applications.

9. Certificates and Records

Institute certificates are issued only to candidates who have completed all course requirements and cleared all fees and institute property. Internal certificates are signed by the Chief Principal and the Registrar. Lost certificates and examination cards may be replaced on written application and payment of KES 1,000 after verification of the record. The Registrar retains examination records for at least seven years and issues certified true copies on request.

10. Amendment

These regulations are amended by the Chief Principal on the recommendation of the Academic Board, and no amendment applies retroactively to a sitting already in progress. Where KNEC, NITA, CDACC or TVETA issue new regulations, those regulations prevail for the assessments they govern.